Bylaws

Updated September 2014

Name

The name of this organization is the “Fountain Hills Disc Golf Club,” hereafter referred to as the FHDGC.

Mission

The mission of the FHDGC is to:

  • Be responsible for all course-related matters, such as future planning, course improvement, course design, basket placement, local tournaments, liaison to annual Memorial tournament, etc.
  • Serve as a working partner with the Town of Fountain Hills on all disc golf course-related issues and activities
  • Promote the development of disc golf and other disc activities through organization, cooperation, and competition
  • Organize and coordinate the efforts of member volunteers to increase the quality and quantity of disc activities in Fountain Hills
  • Provide information on disc golf and other disc related activities
  • Educate its members and the community on the benefits and joy of “disc play”, and
  • Emphasize safety by encouraging all players to ensure, as best possible, that other Park users are clear of potential disc flight paths before throwing

Membership

Active membership in the FHDGC is contingent upon payment of a membership fee. Annual membership dues are an amount set by the board and memberships coincide with the calendar year.

The privileges of membership include:

  • The right to vote in FHDGC elections
  • The right to be a member of a committee or to hold office in the FHDGC
  • The right to vote on amendments to these by-laws
  • The responsibility of assisting with FHDGC functions where applicable and able

Non-members and non-active members shall have none of the privileges of Members.

Membership may be revoked or suspended by a majority of the Board of Directors for conduct that reflects negatively on the FHDGC or the Board Members.

Board of Directors

The Board of Directors shall be the governing body of the FHDGC and will hereafter be referred to as “the Board.” Any decision that has significant impact on the FHDGC shall be by majority vote of the entire Board. Examples include, but are not limited to course design and layout, signage, decisions to hold local tournaments, major expenditures, changes to bylaws, and any disciplinary-related actions.

All Board positions shall be one-year terms coinciding with the calendar year. Nominations for the next year shall take place during the month of October and the election held during the month of November.

Board members are elected via an on-line or email vote. Nominations will be posted on the FHDGC website and/or disseminated via email at the end of October. On-line and email voting will commence in mid November and end after one week. Write-in votes will be counted. Members can nominate themselves or other willing active members for an office. A member may suggest another member for a nomination, but it must be accepted by that member to be considered valid.

Board Officer positions include:

  • President
  • Vice President
  • Treasurer
  • Secretary/Public Relations Director
  • Communications Director/Webmaster

Each Board position shall be elected independently.

Ties will be decided by a run off election vote to be done immediately. If the office again remains a tie, it will be decided by the highest ranking officer, not involved with the tie. The officers are ranked in the order shown above.

Any officer who resigns will have a replacement appointed by the Board for the remainder of the term.

Any officer may be removed by a majority vote of all members sitting on the Board whenever, in the judgment of the Board, the best interests of the FHDGC would be served thereby.

Additional Board positions may be added as necessary, but shall require an amendment to these bylaws as described herein.

Board members shall serve the FHDGC on a strictly voluntary basis with no monetary or material compensation. Reimbursement of expenses incurred on behalf of the FHDGC by Board members will be paid by FHDGC funds.

No officer shall be personally liable for any debts or liabilities of the Club in general, unless said Board Member’s acts or omissions, causing such debts or liabilities, involve willful or wanton misconduct. No officer shall gain any personal profit from the actions of the Club.

Duties of the Officers

The President will:

  • Schedule meetings of the Board as needed. Board meetings may be either online or at an agreed-upon time and place
  • Preside at all meetings of the Board and general meetings.
  • Make interim appointments and appoint committee heads as needed with the approval of the Board
  • Have the authority to sign checks and contracts with the knowledge of the Treasurer.
  • Schedule and coordinate local tournaments with approval by the Board
  • Serve as the primary interface with the state and national disc golf community
  • Serve as the primary contact for the annual Memorial tournament
  • Oversee the annual nomination of Board members

 The Vice President will:

  • Perform the duties of an absent President and perform such duties as are assigned to him by the President
  • Be responsible for maintaining the course, which includes
    • Keeping all baskets locked in position as appropriate
    • Maintaining rocks around bases of baskets or sleeve locations
    • Keeping track of the location of any additional sleeves and capping them as appropriate
    • Moving baskets to alternate sleeve locations when appropriate
  • Serve key supportive role in local tournaments by securing all help from club members as needed to ensure a successful tournament
  • Assist the President with annual Board nominations

The Treasurer will:

  • Have charge of all funds of the organization
  • Maintain the Club’s bank account
  • Make an annual financial report to the membership at the fall meeting.
  • Provide a report of the club’s finances upon request.
  • Have the authority to sign checks with the knowledge of the President
  • Coordinate the collection of dues and keep track of paying members
  • Present the Club’s annual operating budget that includes estimated annual income and expenditures for the upcoming fiscal year

The Secretary/Public Relations Director will:

  • Be responsible for much of the communication of information within the structure of the Club
  • Record and disseminate the agenda, minutes, and notes from Club meetings,
  • Respond to public inquiries
  • Be the primary interface with Town officials
  • Develop and maintain appropriate signage and course maps
  • Answer appropriate Club email, or forward such communication to the President
  • Work closely with the Communications Director/Webmaster in the combined goal of maintaining clear and consistent communication within the Club and in the eyes of the public
  • Maintain membership lists and contact information
  • Work with the Communication Director/Webmaster on the execution of all FHDGC general membership elections

The Communications Director/Webmaster will:

  • Create and maintain the FHDGC website
  • Provide online local tournament information and online tournament registration
  • Maintain and grow Club internet presence (website, message board, etc), while ensuring all electronic communication is updated and relevant
  • Ensure that up-to-date information about the Fountain Hills disc golf course is disseminated to the various state and national disc-golf-related websites
  • Maintain the kiosk message board by hole #1.
  • Work with the Secretary/Public Relations Director on the execution of all FHDGC general membership elections

Leadership Continuity
To complement the work of the Board of Directors and ensure continuity through leadership changes, the Board is authorized to select and appoint up to three Trustees. Club Trustees are respected club members with a long standing history of club membership, participation, and service to the club. Appointments are for one year, but can be renewed by the Board.

Trustees can:

  • Be invited on occasion to meet with or participate with the Board in an advisory, non-voting capacity
  • Assist with operations as requested by the Board
  • Perform incidental duties as requested by the Board

Amendments
These bylaws may be amended or revised by an affirmative vote of two-thirds of all active members who vote at a full membership meeting or via online. Proposed amendments or revisions will be published (online is permitted) at least seven days in advance if possible.

Dissolution
Should the FHDGC be dissolved, all material possessions of the organization must be sold and the moneys obtained from the sale along with any balance remaining in the checking account will be divided equally among all active members after all bills have been paid.